Audio checklist: prepare conference speech translation

Confirm languages and programme

List each session’s output languages, up to four simultaneous per rack, along with timings, speakers and room changes. This helps the AV team prepare channels and the event team guide attendees.

Name organiser and AV contacts to confirm choices and explain listening access to attendees.

Trace the signal from start to finish

Identify the audio output for the rack’s jack input: it may come from a microphone or a mix of several microphones. For a multi-speaker discussion, rehearse with the event-day microphone setup. Confirm the connector, level and pickup point.

Identify the four jack outputs and receiving equipment. Agree who connects the AV desk, listening system and audience receivers.

Rehearse with the planned setup

Test the planned microphones, console, rack and listening equipment before doors open. In the room, check that attendees can hear the right channel, then assign tasks to the AV desk and welcome team.

For a first deployment, pilot one room or session if possible. Leave time to correct connections and attendee instructions before expanding.

• Test the microphone and the signal sent to the rack input.
• Check the outputs with the room’s listening equipment.
• Confirm headset handout, use and collection.